Executive Assistant

About Us

NoemDek Limited is an EPC company incorporated in Nigeria in 2012, providing specialized services to the Oil & Gas, Power Generation, FMCG, and related sectors. Over the past several years, the firm and its international partners have supported clients on large infrastructure projects and after-sales services to ensure assets are maintained effectively and operations run smoothly.

Responsibilities

• Take up tasks from executives' task lists and ensure timely execution.

• Assist executive team members in determining and prioritizing business strategies based on their schedules.

• Oversee strategic business initiatives from ideation to implementation.

• Attend meetings on behalf of executives, in any capacity required.

• Provide insights and analysis on the company's operations.

• Manage and maintain executives' calendars, scheduling appointments and meetings efficiently.

• Prepare and review reports, presentations, and other documents for executive meetings.

• Act as the point of contact between executives and internal/external stakeholders, including employees and clients.

• Screen and manage incoming communications: calls, emails, and correspondence, distributing and prioritizing appropriately.

• Take dictation and minutes during meetings.

• Manage expense reports and support budget tracking for executives.

• Conduct research and provide analytical support for special projects and business initiatives.

• Identify and help solve core problems or opportunities within business processes.

• Assist with basic accounting duties, including but not limited to invoicing, budgeting, bookkeeping, debt recovery, savings improvement, and financial reporting.

• Handle highly sensitive and confidential information with discretion and professionalism.

• Ensure smooth coordination of meetings, events, and conferences.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field (preferred).

• Prior experience in an Executive Assistant, administrative, or similar support role.

• Strong interpersonal, communication (written and verbal), and active listening skills.

• Excellent organizational and time-management skills, with the ability to prioritize effectively.

• Tech-savvy, with firm proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Minimum typing speed of 40 WPM.

• Exceptional attention to detail and the ability to multitask in a fast-paced environment.

• Proactive, resourceful, and self-motivated, with the ability to work independently with minimal supervision.

• Discretion and sound judgment in handling sensitive information.

• Ability to work effectively and communicate across all levels of the organization.

• Project management experience is an advantage.